Outlook for PC

How to Create An Outlook Profile

A profile is a critical part of your Outlook experience. The profile consists of the accounts, data files, and settings that specify where your email messages are saved. To create a new profile, do the following:

  1. In Outlook, select File > Account Settings > Manage Profiles.

  2. Choose Show Profiles > Add.

  3. In the Profile Name box, type a name for the profile, and then choose OK.

  4. Enter your name, email address and password, and click Next.

    Enter your name, email address, and password.

  5. If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook.

  6. Set your option for starting outlook to either prompt (you can select your profile each time you launch outlook) or choose the profile you created above (or below, wherever the image goes)

    Enter your email address and click Connect.

Email Account Setup

These steps are the same whether you're adding your first email account or additional email accounts to Outlook.

  1. Select File > Add Account

    Enter your email address and click Connect.

  2. Enter your name, email address and password, and click Next

    Enter your name, email address, and password.

  3. If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook.

Troubleshooting:

Outlook won't accept my password

If Outlook won't accept your password and you know you’re using the password for your email account, you might have an email account that requires additional security.

Outlook.com uses two-factor authentication to help verify that you’re the person trying to access your email account.

To add your email account to Outlook, you’ll need an app password, also known as an application password. This is a different password than your regular email account password. One way you'll know you need an app password is if you see the following message: 2-factor authentication is set up for your account. Please sign in using your application password.

If you're using two-factor authentication for Outlook.com, use the following steps to generate an app password.

  1. Go to https://outlook.com, click your initials in the upper right, and then select View Account.

  2. Under Security, select Update.

  3. Under More security options, select Explore.

  4. Scroll down to the app passwords section, and then choose Create a new app password.

  5. Your app password will be displayed on the next screen. Make a note of this password, as you'll need it when you add your account to Outlook.

  6. Use the instructions at the beginning of this article to add your account to Outlook, but when Outlook asks for your password, enter your app password.

Problems adding your email account? Use advanced setup.

You may need to manually add your email account. Choose from one of the advanced methods below:

Use advanced setup to add a POP or IMAP email account in Outlook for Windows

If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook's advanced setup option. You can use these instructions to add a POP or IMAP account to Outlook.

  1. Open Outlook and select File > Add Account.

  2. On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.

  3. Select your account type. Most of the time when you need to use this option, you'll select IMAP.

  4. The Account settings screen should be pre-populated with most of the account settings you need. Enter your incoming and outgoing server settings and then select Next.

  5. Enter your password and then select Connect.

Use advanced setup to add a third-party MAPI email account to Outlook for Windows

If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.

  1. Open Outlook and select File > Add Account.

  2. On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect.

  3. On the Advanced Setup screen, select Other.

  4. On the Other screen, choose the type of server to connect to from the list.
    Note: The Other option and your account type listed under it will only appear if you’ve properly installed and configured the MAPI provider.

  5. Click Connect.

  6. The third-party MAPI provider application installed on your machine should launch.

  7. Finalize the account setup by following the MAPI provider's instructions.

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